Creating Community Patron Library Accounts
Only staff members or student supervisor employees may create patron records.
- Have patron fill out application and provide photo ID (unexpired OR expired). Applications are located in the black cabinet behind the service desk
- (optional) Check CTW database - see information about the CTW database below
- Create patron record in Sierra
- Give patron new library guest card, acceptable behavior policy, welcome letter, and instructions to log on to the computer
- Tell the patron they can use the four PCs near the elevators
Detailed Instructions for Creating a Sierra Patron Record
Open Sierra. Confirm the function box has ‘Check out (Circulation Desk)’ selected
Select ‘New’ (image below)
Select ‘Other: Community/Alumni’
Enter the following information when prompted
- EXP Date: one year from the day you are creating the record
- PSTATUS: Will default to Unknown. Select Next
- Home Library: will default to Bierce. Select Next
- Patron Name: Enter in this format. Last Name, First Name Middle Initial. Select Next
- Address: Enter street address in first line and city, state, zipcode in second line. Select Next
- DL/St ID: Enter Driver’s License/State ID number. Select Next
- Barcode: Scan barcode from back of community patron library guest card. Select Next
- Email Address: Enter Email address. Select Next
- Created by: Enter your initials. Select Next
- Remember to SAVE the record you have created
The CTW Database
The CTW is the UAPD Criminal Trespass Warning database. Criminal trespass warrants automatically expire after 1 year (per UAPD). To check the CTW for a community patron applicant, navigate to URL. Enter login: ctw, password: checkctw. Search for the community patron by name. If the patron requesting a library guest card has an entry in the CTW less than one year old, refer them to UAPD. Otherwise, continue with the instructions below to create a NEW patron record in Sierra. Warning: The CTW is not regularly updated. It is not a requirement to check the CTW before issuing a community patron card.
Updated August 13, 2022